|
Release of Information from Educational Records/Guidelines
DeVry respects the rights and privacy of its students and acknowledges the responsibility to maintain
confidentiality of personally identifiable information. The Family Educational Rights and Privacy Act
of 1974, as amended (the "ACT"), is a federal law, which allows students to review certain educational
records maintained by DeVry. This law also provides that the institution will maintain the
confidentiality of the student's educational records. DeVry, Inc. reserves the right to revise this
policy, in accordance with the ACT, at any time.
Review of Educational Records
The Dean of Students at DeVry has been designated to coordinate the inspection and review procedures
for student educational records. Students wishing to review their educational records that are covered
by the ACT must make a written request to the Dean of Students Office listing the item or items of
interest. The request will then be forwarded to the custodian of student educational records in the
appropriate office, who shall notify the student of the time and place at which the record may be
viewed, but no later than 45 days after receipt of the request.
Contesting of Educational Records
In the event a student challenges the content of his/her education record on the basis that an item is
inaccurate, misleading, or otherwise inappropriate, the custodian of the educational record shall
discuss the challenge with the student in an attempt to resolve the challenge within the framework of
maintaining the integrity, accuracy, and usefulness of the record. If the student wishes to insert a
written explanation regarding the content of the record, such written explanation is to be accepted and
included in the record.
If the custodian of the educational record and the student are unable to resolve the challenge, the
student may initiate a grievance by filing charges with the Dean of Students.
Educational Records Subject to Review
The educational records of a student maintained by DeVry that are subject to inspection and review by a
student include the following:
 |
Educational records of the student maintained by the Registrar. |
 |
Financial records of the student maintained by the Student Finance Office and Housing Office. |
 |
Personal records of the student maintained by the Student Services Office. |
 |
Placement records of the student maintained by the DeVry Career Services Office. |
Educational Records Not Subject to Review
 |
Financial information submitted by the student's parent. |
 |
All confidential letters and recommendations placed in a record prior to January 1, 1975. |
 |
Confidential letters and recommendations received by the Institute after January 1, 1975 relative only to admission, placement, and receipt of honors. |
Directory Information
DeVry may disclose as "directory information" the following information regarding students unless
requested in writing by the student to the Registrar's Office within two weeks after the
first day of class for each term.
 |
Student name, address, and phone number |
 |
Date and place of birth |
 |
Major field of study |
 |
Dates of enrollment, degrees, and awards received |
 |
Most recent previous educational agency or institute attended |
 |
Participation in officially recognized activities |
 |
Name and address of employer (for graduates) but no salary information |
Disclosures Without Prior Consent Required
DeVry has adopted a policy of not disclosing personally identifiable information, other than directory
information, from the educational records of a student without his or her prior written consent, except
in the following instances:
 |
To all DeVry, Inc. employees who have a legitimate interest. A "legitimate interest" shall be deemed to mean having a direct academic, business, or counseling involvement in establishing or reviewing a student's written record or performance. |
 |
To officials in another school in which the student seeks or intends to enroll. |
 |
To financial aid award agencies in connection with the students application for, or receipt of, financial aid that he/she applied for. |
 |
To organizations conducting studies for, or on behalf of, educational facilities or institutions, if such studies are conducted in such a manner as will not permit the personal identification of students and such information will be destroyed when no longer needed for the purposes for which it is conducted. |
 |
To accrediting organizations to carry out their accrediting functions. |
 |
To comply with a judicial order or lawfully ordered subpoena. |
 |
Name and address of employer (for graduates) but no salary information |
 |
To appropriate parties in health or safety emergencies. |
 |
To parents of dependent DeVry students, as defined in section 152 of the Internal Revenue Code of 1954. |
 |
To any authorized representative of the Comptroller General of the United States, the Secretary of the
United States Department of Education and State educational authorities for audits and evaluation of
federal and state supported programs
|
|